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Sharing and visibility

Set a Page to Restricted, Your organization, or Anyone with the link, and share it with the right people.

2 min read

Share “Q4 launch plan”

Add people by email
People and agents with access
  • AAlex Rivera (you)alex@example.comOwner
  • MMaya Chenmaya@example.com
  • TurnerAgent · SecondPage's design agent
General access

Only people with access can open the link.

Try it: change a role or who can open the Page. These are the real Share dialog sections, rendered with sample data.

A Page's general access decides who can open it: only the people you add, everyone in your organization, or anyone with the link. To make a Page private, set it to Restricted; to make it public, set it to Anyone with the link.

General access and sharing decide who can open a Page. They do not decide whether the Page must stay in each person's My Pages collection.

General access

General accessUse when
RestrictedOnly selected people should have access.
Your organizationEveryone in the organization can view the Page.
Anyone with the linkAnyone with the link can view the Page.

If you are unsure, start with Restricted. You can broaden access later.

Share a Page

  1. Open Pages.
  2. Open the Page action menu.
  3. Select Share.
  4. Choose the general access or invite specific people by email.
  5. Copy the Page link or send the invite.

Depending on your role, you may be able to grant people Viewer, Commenter, or Editor access.

SecondPage sends the invite email for you only if you own the Page, work in its organization, or the Page was shared with you directly.

If you opened a Page set to Anyone with the link and have no other connection to it, Share gives you the link and a copy button. You can still pass the link on yourself from your own email or chat.

Access versus My Pages

A direct share adds the Page to that person's My Pages. Your organization or Anyone with the link access makes a Page available without automatically adding it to every person's collection.

A person can remove a shared Page from My Pages without deleting the source or revoking the share. They can still open the direct link while their access remains valid. Saving it again changes only their personal collection.

A saved shortcut is also not permission. SecondPage checks the source Page again whenever the shortcut is listed or opened. If the source is deleted, archived, set to Restricted, or otherwise unavailable to that person, the shortcut stops exposing it.

Access requests

If someone opens a Page they cannot view, they land on a "You need access" screen where they can choose Viewer, Commenter, or Editor and send a request with an optional message. Managers or the Page owner can approve or deny the request from the Page sharing controls.

On a Page set to Anyone with the link, you can send the link to someone by email directly from the Share dialog. This is a notification, not an access grant: it does not add the recipient to the People list or change who owns the Page. Anyone with the link already has the same access, so treat it the same way you would treat any public link: share it only with people you are comfortable having it.

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